How to Insert PDF Files Into PowerPoint Presentations

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insert PDF files into PowerPoint

In this article, we are going to discuss different methods that can be used to insert PDF files into Powerpoint Slideshow.

This will help you in making your PowerPoint slideshow data richer. This article will help you in learning various ways to insert PDF files into PowerPoint slideshow.

SEE ALSO: How to Open Device Manager in Windows 10, 8, 7, Vista, XP

You can choose the easiest method that best suits your requirements in PowerPoint 2003, 2007, and 2010. There are various choices for PowerPoint for Mac as well.

Method 1: Insert a PDF as an Object on a PowerPoint Slide

Before adding PDF to PowerPoint, make sure that your PDF file is closed.

  1. Open a PowerPoint slide where you want to add desired PDF file.
  2. Goto Insert Tab and then select Object.
  3. Tap on Create from File and then click Browse button.
  4. Navigate to the PDF file you want, click on it to select it and click OK.
  5. Move to a required PDF file, select it and click OK.
  6. Tap on OK button located on Insert Object dialog box.

The first page of that PDF file is displayed on the slide and then PDF file will become part of your presentation file. After which you can be able to open it by double-clicking the image on the first page in Normal view.

Method 2: Open the PDF During a Slideshow

If you want that your PDF file should be opened during your PowerPoint presentation, then you need to attach an action to the image.

  1. Open a slide having PDF object embedded in Normal view.
  2. For selecting PDF file, click on the image or icon.
  3. Select Action from Insert Tab.
  4. If you want to open a PDF file with a click then select Mouse Click. Otherwise, select the MouseOver tab to open it when you point to the PDF.
  5. Then select Object Action and click Open.

Method 3: Insert PDF files into PowerPoint as a Picture

You can add content of a PDF file as an image if you want to view one page content of a PDF file. But this feature is only available in PowerPoint 2013 and 2016.

  1. Open required PDF file.
  2. Then open PowerPoint and move to the slide where you to insert PDF as an image.
  3. Click the Insert tab and then select Screenshot.
  4. All available windows will be presented including the opened PDF file.
  5. Under Available Windows click PDF file for adding it as an image to required slide.

Method 4: Insert Text and Graphics from a PDF to PowerPoint

Here I am going to discuss one more method for adding a specific content of a PDF file to PowerPoint using Adobe Acrobat Reader.

Fortunately, using Adobe Reade version 7, you can be able to apply these steps to PowerPoint 2003, 2007 and 2010.

For inserting from a PDF file, follow these steps:

  1. Open required PDF file in Adobe Reader.
  2. Click Tools menu, move to Basic and click Select.
  3. Select the required text.
  4. Press Ctrl-C.
  5. Open PowerPoint and go to required slide for inserting PDF text.
  6. Press Ctrl-V.

For inserting graphics into PDF file, follow the following steps:

  1. Open required PDF file in Adobe Reader.
  2. Click Tools menu, move to Basic and click Snapshot Tool.
  3. Drag a rectangle around the required PDF graphic. A message will be displayed notifying that the selection has been copied to your clipboard.
  4. Open PowerPoint and go to the slide where you need to insert the PDF graphic.
  5. Press Ctrl-V.

Method 5: Import PDF into PowerPoint for Mac

In Mac, you might receive an error if you try to insert PDF files into PowerPoint as an object notifying that the file is not available or this file type is not supported.

The reason behind this error is that object embedding and linking cannot be fully implemented in Mac Office applications.

Similarly, like in Windows, you can also add graphics and text from a PDF file into PowerPoint through the same steps explained above.

One more option is to link to a PDF file.

  1. Save your PDF file to the same location as your presentation.
  2. Move to target slide where you want to insert a link to PDF file.
  3. Select the required image, text or shape to which you want to link the PDF file.
  4. Go to Insert tab, select Hyperlink and click on Web Page or File.
  5. Select Browse, move to PDF file’s location for selecting it and then click Ok.

Now, you can be able to open hyperlink even during the presentation to display the content of PDF file.

Method 6: Import PDF into Web-Based PowerPoint (Office 365)

Unfortunately, you are not allowed to edit or insert PDF files in the online version of PowerPoint. However, they are displayed as expected when created in another version of PowerPoint.

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